Documentation — LedgerOS

Section 1

Accounting Engine & Chart of Accounts

The core engine handles double-entry bookkeeping automatically whenever a document is approved — no manual journal posting required.

Chart of Accounts (COA) Structure

Assets

Bank, Cash, A/R, Inventory

Liabilities

A/P, Tax Payable, Loans

Income

Sales Revenue, Other Income

Expenses

COGS, Rent, Salaries, Utilities

Automatic Journal Mapping

                Sales Invoice Approved:

                  DEBIT   Accounts Receivable

                    CREDIT  Sales Revenue

                    CREDIT  VAT Payable (Output Tax)

                Collection (Payment Received):

                  DEBIT   Bank / Cash Account

                    CREDIT  Accounts Receivable

Section 2

Reports & Financial Statements

Financial Statements

Balance Sheet: Assets = Liabilities + Equity at a point in time.
Profit & Loss: Revenue − Expenses = Net Profit over a period.
Trial Balance: Confirms all Debit/Credit totals match.

Operational Reports

Aging Report: Identifies customers late on payments.
Sales by Item: Your most profitable products.
Tax Summary: Essential for VAT return filing.

Section 3

Treasury & Cash Flow

Manage physical cash movements through Payments In (Collections from customers) and Payments Out (Vouchers to suppliers).

Invoice Issued

Pending Payment

Receipt Entry

Paid